--- title: "How to choose your reconditioned photocopier well?" url: "https://www.service4print.fr/en/conseils-choisir-photocopieur-reconditionne/" dateModified: "2026-08-24T13:54:05+00:00" lang: "en-US" --- # How to choose your reconditioned photocopier well? ⚡ In short Choosing a reconditioned photocopier well means reducing your costs without taking any risk on reliability →A reconditioned photocopier is not simply a second-hand device →The right choice depends first of all on your monthly volume and your real usage →Always check the copy counter, the technical condition and the parts that have been replaced →Reliable brands and models that are still supported should be preferred →Warranty, maintenance, delivery and support are just as important as the price →A good reconditioned device often saves 30 to 60% compared with a new one 👉 Looking for a reliable reconditioned photocopier? [Request your free quote →](http://service4print.local:8888/demandez-votre-devis/) Part 01 ## What is a reconditioned photocopier? Investing in a reconditioned photocopier is often an excellent decision for a business that wants to reduce its budget without giving up professional equipment. But you still need to understand exactly what the word **reconditioned** really covers. A reconditioned photocopier is not simply a device that has already been used and then put back up for sale. It is a piece of equipment that has undergone a complete overhaul, with inspection, dismantling, cleaning, replacement of worn parts and operational testing. ### The stages of reconditioning - ✓**Complete inspection** — analysis of the general condition and detection of faults - ✓**Partial or complete dismantling** — access to the internal components - ✓**Replacement of wear parts** — rollers, belt, fuse, tired components - ✓**Deep cleaning** — inside and outside of the device - ✓**Functional tests** — checking the prints, scans and various functions - ✓**Warranty and compliance** — securing the purchase for the business 💡 Worth remembering A genuine reconditioned photocopier is designed to run again for several years of use, with a level of safety and reliability far higher than a simple second-hand device. Part 02 ## Reconditioned or second-hand: what’s the difference? There is frequent confusion between a reconditioned photocopier and a second-hand photocopier. Yet, for the business, the difference is major in terms of reliability, lifespan and purchase security. Criterion Reconditioned photocopier Second-hand photocopier General condition Brought up to standard after restoration Variable depending on the history Wear parts Checked and replaced if necessary Often left as they are Warranty Often 12 to 24 months Sometimes none Reliability Tested and validated Much more uncertain Remaining lifespan Often still 5 to 7 years Difficult to estimate ✅ Good reflex If you are looking for a professional device to last, a genuine certified reconditioned model is better than a simple second-hand bargain without warranty. Part 03 ## Assess your real needs before buying Even before comparing models, you need to know what you really need. It is often at this stage that the success or failure of the investment is decided. 1 ### Your monthly copy volume This is the number one criterion. An undersized device will wear out too quickly. An oversized device may cost you more than necessary. - SME: 5,000 to 20,000 copies / month - Medium-sized business: 20,000 to 100,000 copies / month - High volume: 100,000 copies / month and more 2 ### Colour or black and white Black and white is often more economical. Colour becomes essential if you print presentations, marketing materials, brochures or high-impact commercial documents. 3 ### The genuinely useful functions Not all equipment offers the same level of service. You should therefore list the options essential for your team. - Automatic duplex - Scanning and digitisation - Multiple trays for several formats - Stapling, sorting or finishing - Network connection and cloud printing 📌 **Practical tip:** start from your current volume over one month, add a 20% margin to anticipate the growth of your activity, then choose a model capable of absorbing this level without straining. Part 04 ## Check the history and the technical condition A reconditioned photocopier can be a very good deal… provided that its history is clear and that its technical condition is genuinely under control. 🏭 Is the model still in production? A model still supported by the manufacturer makes it easier to access spare parts, technical support and sometimes updates. It is a real point of security. 📟 Be absolutely sure to check the copy counter ESSENTIAL The number of copies made gives a very concrete idea of the overall wear. As a general rule, a device at around 1 million copies can still have a good reserve of lifespan, depending on its upkeep and its range. 🛠️ Have the wear parts been replaced? This is one of the most important questions to ask the seller. ⇒ Ask for confirmation of the replacement of the fuse, the rollers, the belt, the cleaning blades and the tired components. Part 05 ## Choosing the right brand and the right model Not all brands are equal when it comes to reconditioned professional photocopiers. The ideal is to turn to manufacturers recognised for their robustness, the availability of parts and the stability of performance over time. Brand Strengths Ricoh Very good value for money, good overall reliability Canon Robust, renowned for its consistency and its after-sales service Sharp Good colour quality and intuitive interface Xerox More high-end positioning, very durable Kyocera Low running cost and excellent longevity ### Some popular reconditioned models Model Recommended volume Colour Main advantage Ricoh IM C2000 20 to 50k / month Yes Reliable and well positioned in price Ricoh IM C3000 50 to 100k / month Yes Very good balance of performance / durability Canon iR2520 20 to 50k / month No Robust and economical Sharp MX-3071 50 to 100k / month Yes Good colour quality Kyocera TASKalfa 3010i 50 to 100k / month Yes Very durable with a controlled running cost Part 06 ## Compare the offers and negotiate intelligently The purchase price alone is not enough to compare two offers. You need to think in terms of overall cost, over the entire period of use of the photocopier. 💶 What to include in your calculation - Purchase or rental price - Cost of consumables - Maintenance and interventions - Electricity consumption - Estimated remaining lifespan 🤝 The points to negotiate - Warranty of at least 12 months, ideally 24 months - Delivery and installation included - First consumables supplied - Quick user training - Well-defined maintenance conditions A well-chosen reconditioned photocopier often makes it possible to save between **30 and 60%** compared with a new device, provided you do not overlook the additional costs. Part 07 ## Reliability, support and after-sales service Even a good device can become a bad investment if the support is not up to scratch. The seller must be able to support you before, during and after the installation. - ✓Ask for customer references on the model offered - ✓Check the response times in the event of a fault - ✓Make sure the spare parts are readily available - ✓Read the reviews and check the provider’s reputation ⛔ A low price never makes up for poor after-sales service A cheaper device that is poorly supported can quickly cost you more in downtime, repairs and lost productivity. Part 08 ## The pitfalls to avoid ❌ Choosing on price alone The cheapest is not always the most profitable. An unstable or poorly reconditioned device can cost much more afterwards. ❌ Ignoring the monthly volume A device too small for your needs will wear out prematurely and quickly become an operational hindrance. ❌ Neglecting the warranty and the history Without a copy counter, without details of the parts replaced and without a genuine warranty, you are going in blind. ❌ Choosing an obsolete model A device that is out of production can become complicated to maintain over time, for lack of parts or support. Part 09 ## Checklist before buying ✅ Needs - Monthly volume clearly defined - Colour need validated - Essential functions listed ✅ Device - Model still supported or in production - Copy counter checked - Replacement of wear parts confirmed - Physical condition checked ✅ Commercial conditions - Warranty minimum 12 months - Maintenance and support defined - Delivery and installation included - Start-up consumables provided - Overall cost estimated ✅ Support - Technical support checked - Stated response time - Availability of parts confirmed - References or reviews obtained Part 10 ## Conclusion: making the right choice Choosing a reconditioned photocopier means making a choice that is at once economical, intelligent and more responsible in environmental terms. But this good choice rests on a genuine method. By assessing your needs, checking the history of the device, selecting a serious brand and demanding a sufficient level of warranty and support, you secure your investment over several years. ✅ What you gain Significant savings, a reliable device, an extended lifespan and genuine peace of mind on a daily basis. 🎯 Take action Find the right reconditioned photocopier for your business Service4Print supports you in choosing reliable, guaranteed reconditioned equipment, suited to your volume and ready to last. [Request a personalised quote](http://service4print.local:8888/demandez-votre-devis/) [See our photocopiers](http://service4print.local:8888/photocopieurs/) [Discover our solutions](http://service4print.local:8888/location-de-photocopieurs-et-imprimantes-professionnelles/)