What is the best brand of photocopier?

The best photocopier brands in 2025

1. Canon

Canon is a world leader in printing and digital imaging.

Strengths:

• Exceptional image quality

• Ease of use

• Advanced customisation options

• Eco-efficiency

Popular models: Canon imageRUNNER ADVANCE DX.

2. Ricoh

Ricoh focuses on innovation and durability for its professional printing solutions.

Strengths:

• Intuitive touch interfaces

• Controlled energy consumption

• Excellent cloud connectivity

Popular models: Ricoh IM C3000 and IM C4500.

3. Xerox

Xerox, a historic pioneer of photocopying, offers robust, high-performing machines.

Strengths:

• Innovative printing technology

• Outstanding robustness

• Quality customer service

Popular models: Xerox AltaLink and VersaLink.

4. Kyocera

Kyocera stands out for its ecological commitment and its competitive running costs.

Strengths:

• Exceptional equipment longevity

• Low cost per page

• Sustainable printing solutions

Popular models: Kyocera TASKalfa series.

5. Sharp

Sharp offers multifunction photocopiers focused on collaboration and efficiency.

Strengths:

• Easy integration with digital tools

• Modern touchscreens

• Simplified maintenance

Popular models: Sharp MX-4071 and MX-6071.

Comparison of the best brands

Technological innovations to watch

• Artificial intelligence to optimise settings and predictive maintenance

• Cloud connection and secure remote printing

• Enhanced security to protect sensitive data

• Integrated document management solutions

Environmental impact: greener photocopiers

The leading manufacturers are committed to reducing their carbon footprint:

• Reduced energy consumption

• Use of recycled materials

• Environmental certifications (Energy Star, Blue Angel)

• Recycling programmes for cartridges and equipment

Total cost of ownership: what you need to know

Before buying a photocopier, it is essential to take several key factors into account. The cost of consumables, such as toners and spare parts, will directly affect your running costs.

Annual electricity consumption must also be assessed, especially if the device is intended for intensive use. The cost of maintenance contracts is another important factor to include in your calculation of the total cost of ownership.

Finally, the average lifespan of the equipment plays a major role in the profitability of your investment.

Financing solutions tailored to businesses

• Outright purchase: Immediate investment

• Long-term rental: Flexibility and spread-out costs

• Leasing: Option to buy at the end of the term

• Cost-per-copy contract: Pay-as-you-go, maintenance included

Practical tips to extend the lifespan of your photocopier

• Stick to the preventive maintenance schedules

• Use original consumables

• Train users in good practices

• Regularly clean the sensitive parts

Multifunction photocopiers: the heart of document management

All-in-one devices for greater efficiency

Modern multifunction photocopiers have become indispensable in professional environments. They combine several tools in a single device: printer, scanner, copier and sometimes fax. Thanks to this centralisation, businesses gain in efficiency and space. On-board technologies, such as cloud connection or scan-to-email, allow smooth document management and better collaboration between teams.

Professional printers vs photocopiers: what are the differences?

Finding the equipment suited to your use

The line between professional printers and multifunction photocopiers is blurring, but a few distinctions remain. Printers are ideal for organisations with moderate printing needs, whereas photocopiers are better suited to large volumes and intensive use. By choosing a multifunction model, businesses benefit from an ideal compromise between performance, connectivity and controlled running costs.

The technological evolution of multifunction devices in business

Connected and intelligent photocopiers

Manufacturers such as Canon, Ricoh, Kyocera or Sharp now develop intelligent multifunction devices capable of adapting to the real needs of users. These devices detect printing habits, optimise toner consumption and facilitate predictive maintenance. Connected photocopiers and printers thus contribute to the digital transformation of businesses, combining productivity, security and respect for the environment.

FAQ: Your most frequently asked questions

What is the average lifespan of a professional photocopier?
Between 5 and 7 years depending on use and upkeep.

Is it better to buy or rent a photocopier?
It depends on your budget and your need for flexibility.

Which features are essential?
Network printing, scan to email, secure printing, document management.

How can I reduce my printing costs?
Opt for a cost-per-copy contract, choose an economical brand such as Kyocera, and train your teams.

The brands Canon, Ricoh, Xerox, Kyocera, and Sharp dominate the professional photocopier market in 2025.
The choice will depend on your budget, your functional needs and your requirements in terms of after-sales service.

Need personalised advice for your business? Contact us today.